I. Description of how leadership is selected, how long terms are to last, how leadership is to be replaced.There are no elected officials in this group (as of now) as it is a collaborative collegium based on discussions and postings by the members, only to be controlled by the domini. The group’s founders, Caia Cassia Longina and Lucia Galeria Mira, shall hold the position of dominae for life after the completion of this group and will guide discussions, provide sources, and information to any who wish to ask or be a part of this collegium. Domina Cassia – Residing judge of the group, dealing with "Honor Cases" and providing sources in Roman Law if a case emerges. The members may contact her at any time with any inquiries or issues. Domina Cassia agrees to provide any service and reside over the collegium. Guiding discussions in the following areas: Studio Arts/Crafts/Theatrical Domina Galeria Mira - Residing judge of the group. She is to be referred to and is responsible for providing help, if needed, and guiding discussions in the following areas: Utilitarian/Scientific Art Dominus Triarius The domini will work together in the collegium but provide specific help in regard to their respective experience and fields. II. The Arts The arts involved in this collegium are not limited in any way and encompass all forms of artistic expression. The schools (i.e. sub divisions) include, but are not limited to: a. Crafts: fashion, ceramics, sewing, etc. b. Studio Arts: painting, photography, design, etc. c. Digital Arts/Computer-Assisted Art d. Theatrical: music, poetry, dance, drama & theatre, writing (fiction/non-fiction) e. Utilitarian/Scientific Arts: medicine, astronomy, history, etc. > III. Description of how members of a collegium or societas are removed and what appeals process will be used in these cases. If a problem arises between members, they are encouraged to work out the issue between themselves. If the members cannot reach an agreement, the case will be brought forward to the officers and dominae(us), who shall serve as arbitrators in the case with their decision being binding to both parties. A majority vote by one (1) must happen for an action to take place. IV. Medical Information in Regard to the Division of Utilitarian/Scientific Arts i. Medical Attention All medical information discussed, posted, or displayed in any way is for educational use only and is not a substitute for seeking medical attention. The Collegium Artium will not be held responsible for anyone who uses ancient or modern remedies (teas, poultices, et cetera, for illness. Anyone who is experiencing a sudden medical crisis is encouraged to call 911, 999, or the local equivalent to summon emergency medical attention. ii. Terminology Correct medical terminology (with a simple description in parenthesis as needed) should be used as much as possible. This is to avoid confusion with slang terms for human anatomy. iii. Postings & Privacy It is understood that each person has a different level of comfort with viewing images of injuries/illness. Images that are too explicit should not be shown within the Collegium, but hosted elsewhere (Flickr, Google Drive, Photobucket, et cetera) with a link provided and warning of explicit content. Images of patients should always have the face blurred for patient privacy and not be posted without the permission of the patient, if possible. The patient will not be named or identified in any way. Members of the Collegium may post/display images or provide a link elsewhere (Flickr, Google Drive, Photobucket, et cetera) of their own injuries/illness at their discretion. V. Services & Purchases i. Allowance Services may be advertised and merchandise may be sold in compliance with international law. This may include commissioned or pre-made works. Products must belong to the artist and may not be sold second-handedly (i.e. no products may be bought from another source and then sold as one’s own work). ii. Contract of Art Those that commission a piece of art is required, by formal Roman law and by the Collegium, to pay the seller once a contract has been made. The seller is required to provide the product or service purchased. iii. Shipping Shipping will be dealt with on a personal basis but one must always check the shipping laws between states or countries. The collegium is not responsible for any damage that may result during, before and/or after the transaction or contract occurs. The seller is responsible for damage before the item reaches the buyer. It is advisable to buy insurance for the package and item sent (at the buyer and seller’s discretion). iv. Transactions i. Transactions Clause Transactions will be dealt with on a personal basis between the seller and buyer. The Roman Republic Cultural Group and Collegium Artium shall not be involved in the transaction process, other than as a platform to connect the parties. The seller and buyer agree to hold the Roman Republic Cultural Group nor the Collegium - including the domini, the residing Officers, and other members – as responsible for any damage or injury resulting from a transaction. ii. Payment Clause Any form of payment may be accepted – based on the mutual agreement of the buyer and seller. Transactions should not be done by providing sensitive information (such a credit card details) directly to anyone – it must be done using secondary techniques, such as PayPal, Etsy, Amazon accounts, etc. iii. Personal Information Clause Personal information may be exchanged between members (i.e. buyer and seller). The information of a buyer will only be accessible by the dominae(us) [only if a problem arises] and seller. iv. Purchases Regarding Minors The purchaser must be of legal age in the country where (s)he resides. If (s)he is under the legal age requirement, internet sales to minors are not allowed without parental/guardian’s consent. It is the responsibility of the seller to ensure compliance with national and international laws with regard to transactions. v. Issues and Conflict Resolution Problems that arise are to be first dealt with on a personal basis – between members. If no agreement is made, the parties may bring the case before the group, the officers, and dominae(i). If personal information is abused in any way, the issue must be brought to the attention of the officers and leading members as soon as a violation occurs. The issue must be announced to the officers and leading members of the group. It will not become public and will be dealt with appropriately. Any misapplication or violation of these terms will result in expulsion or more drastic measures depending on the seriousness of the situation. The collegium and the Res Publica community are not responsible for any violation of these terms. All laws are based on Roman Law of the Res Publica. j. Good Standing Members of the collegium must remain in good standing. A member may be removed by: 1. Engaging in actions that would generally be deemed offensive by other members 2. Resigning membership 3. The inability to contact the member 4. Posting inappropriate comments or topics 5. Harassing other members or disrespecting others 6. Merchandise does not belong to the one claiming it or copied from another source k. Formation & Dissolution The collegium may be dissolved by a unanimous vote of the members. l. Meetings The collegium may hold group meetings, either through messages or video call, as needed and required. Any member in good standing may call a meeting. Members must be notified of a meeting 5 days before the group and stated in the news section of the collegium’s forum. m. Amendments These rules may be amended when needed by a three-quarters vote of the members of the collegium. Twenty (20) days notice must be given to all members prior to meeting. n. Transfer of Collegium Denarii Members of the collegium shall be responsible for funding the group (if applicable) wherein funds are needed for projects, games, etc. Funds shall be acquired through personal donations or other means as approved by the membership. If the dissolution of the group occurs, any remaining accounts will be transferred to the general reserves of the Roman Republic or to another cultural group as decided by the collegium’s vote and final approval of by the dominae(us).
Any use of the funds (used by the officers, dominae(i) will be approved of first by the members of the group by at least three-quarters vote. Officers will declare their intention of using the funds and call a meeting and vote at least three (3) days before the date of their actions.