I. Description of how leadership is selected, how long terms are to last, how leadership is to be replaced.
Leadership will be selected by a consultation of all certified members as vote holders and the magistra maxima. Any determination will be finalized with the majority vote of the authorized membership. The other offices of leadership in the collegium will consist of:
a. Consultor Maxima
The group's founder, G. Cassia Longina, shall hold the position of consultor maxima for life after the completion of this group and will guide discussions, provide sources, and information to any who wish to ask or be a part of this collegium. Her role is to promote the group and deal with the administrative functions such as organizing events, serving as leader in voting, serving as iudex when cases arise, etc.
The consiliaria(us) will be an experienced traveler. They should be able to perform basic research, have a substantial amount of knowledge on the subject, and be able to help organize events. They will work together with the magistra maxima according to the collegium’s purpose and provide help.
The scriba will keep track of posts and engagement within the collegium. They will also advertise and attempt to gain members.
II. Voting & Membership
The privilege of voting belongs to those belonging to the Republic and collegium.
The collegium is open to all members of the Republic.
Registered Roman citizens shall be entitled to the votes for leadership positions. Each member will be entitled to 1 vote. The head positions of the group shall be allowed to cast a vote in order to break the tie if a tie-vote occurs. Voting in done in any matter that is fair with each citizen holding equal power in the vote. Electronic voting may be conducted online for 7 days - before the final announcement is made. This may be through email, Facebook, messages, or other means.
Members of the collegium must remain in good standing. A member may be removed by:
1. Engaging in actions that would generally be deemed offensive by other members
2. Resigning membership
3. The inability to contact the member
4. Posting inappropriate comments or topics
5. Harassing other members or disrespecting others
III. Formation & Dissolution
The collegium may be dissolved by a unanimous vote of the members.
The collegium may hold group meetings, either through messages or video call, as needed and required. Any member in good standing may call a meeting. Members must be notified of a meeting 5 days before the group and stated in the news section of the collegium’s forum.
These rules may be amended when needed by a three-quarters vote of the members of the collegium. Twenty (20) days notice must be given to all members prior to meeting.
VI. Transfer of Collegium Denarii
Members of the collegium shall be responsible for funding the group (if applicable) wherein funds are needed for projects, games, etc. Funds shall be acquired through personal donations or other means as approved by the membership.
If the dissolution of the group occurs, any remaining accounts will be transferred to the general reserves of the Roman Republic or to another cultural group as decided by the collegium’s vote and final approval of by the magistra maxima and other officers.
Any use of the funds (used by the officers, magistra maxima will be approved of first by the members of the group by at least three-quarters vote. Officers will declare their intention of using the funds and call a meeting and vote at least three (3) days before the date of their actions.