BYLAWS OF THE COLLEGIUM VETERANI
A Collegium of the Roman Republic Cultural Group
The purpose of this colligia is to establish a group for those citizens of the republic that are currently serving or have served in the uniformed military service of their home country (this means real, actual military service as opposed to reenacting). Addionally we understand that no organization of veterans is complete with out their family members so we invite the loved ones of veterans to join and exetend a welcoming hand to those that reenact the legions of the Republic .
A . As this is a veterans organization, leadership will be based on the military and titles will follow Roman Legion naming conventions. To avoid confusion with officers of the Legions, all titles listed below begin with the designation Veterani to denote veteran status versus active service in a Legion.Officers of the Collegium shall be elected for a term of one (1) year. Elections will take place in Martius (March) of each year to elect a successor. Officers must be verified veterans of military service (see membership for verification process).
1. Veterani Legatus Legionis - President of the Collegium. Will preside over all meetings, will enforce all rules and provisions outlined in these By-Laws, will only vote in the result of a tie, has the power to veto any vote that is not carried with a unanimous vote, and will serve as the commander of the Veterani Evocati in even the republic calls the Collegium to arms. The President must be a registered citizen of the Roman Republic and a veteran as outlined in the membership section of these By-Laws.
2. Veterani Tribunus Laticlavius -Vice-President. is appointed by and serves at the will of the President. The Vice President will serve as president in times of the president's absence and will hold all powers of the president in such times. The Vice-president may vote at all meetings unless assuming the duties of the president on a protem basis. The Vice-president will assume duties of the executive officer should the Veterani Evocati be called to arms by the republic. Appointees must be a registered citizen of the Roman Republic and a veteran of military service as outlined in the membership section of these By-Laws.
3. Veterani Tribuni - Appointed scribe to handle the administrative and financial tasks of the Collegium Veterani to serve at the will of the president. Scribe will prepare reports as requested and will maintain meeting notes, organize and maintain files of all committees, maintain an accurate attendance record for meetings as well as the active membership roster for voting purposes. The scribe may vote at all meetings. Appointees must be a registered citizen of the Roman Republic and a veteran of military service as outlined in the membership section of these By-Laws.
4. Veterani Auxilia Optio - Representative of the auxiliary members of the Collegium Veterani. This position is voted upon by the auxilia and will cast one vote, representative of the will of the auxilia. Additionally, the Optio will serve as an advocate for the auxilia and may propose motions for vote. Any motion for vote must be supported by at least one Veterani and as such shall be considered as cosponsored by the auxilia and that Veterani. This position is voted for each March, determined by the majority vote, and the term of service is for one year and is required to be a citizen of the Roman Republic.
5. Veterani Legatus Legionis Honoris - the group founder Quintus Pollia Calvus, shall hold the title and position Veterani Legatus Legionis Honoris for life. While this title is mostly an honorary position, the holder will serve, at the president's will as an advisor. Additional responsibilities include Maintenace of the website and forum and other duties as assigned.
Membership is divided into two types of members, veterans and auxiliary members.
Veterans are defined as individuals whom have enlisted in and served, with honor, their home countries' military service. This includes individuals in current service in active or reserve military units. Veterans whom have received bad conduct discharge have not served with honor and are not eligible for membership. Veterans who wish to join may be asked to prove eligibility by providing, via email, a photo or scan of military ID, discharge paperwork (for example the DD-214 for American veterans) or orders placing the individual into military service.
Auxiliary membership is open to the family members of veterans and to individuals that currently reenact Roman military units.
The Voting Membership in the Collegium Veterani shall be constituted by a modern world veteran of military service, regardless of country, a becoming member of, and maintaining a current membership with the Collegium.
Each veteran shall be entitled to one (1) vote. In the case of a tie vote, the sitting president shall be allowed to cast a vote to break the tie.
With the exception of the duly elected Optio, auxiliary members do not have a vote. The Optio will cast a single vote representative of the will of the majority of the auxilia.
Voting may be done in any matter that is fair and equal to the membership, and that is chosen by the sitting Veterani Legatus Legionis
D. Electronic voting may be conducted online as long as the voting period lasts at least seven (7) days, so that all members can vote.
Veterani whom are members of the Collegium may wear a maroon tunic with two black Clavi (vertical black stripes on either side of the neck line) not to exceed 3" in width as part of civilian dress. Veterani whom are reenactors shall follow the legions regulations in regards to dress should one exist for civilian clothing.
Auxilia whom are members of the Collegium may wear a maroon tunic with two forest green Clavi (vertical green stripes on either side of the neck line) not to exceed 2" in width as part of their civilian dress. Auxilia whom are reenactors shall follow the legions regulations in regards to dress should one exist for civilian clothing.
IV. GOOD STANDING REQUIREMENT
A. Members of the Collegium must remain in good standing. A member may be removed from the Collegium Veterani Membership by:
(1) Engaging in actions that would cause the member to be banned from posting to the Vetenari message board.
(2) Resigning membership in the group.
(3) Becoming a bouncing member due to our inability to contact the member.
(4) Claiming veterans status and being unable to provide supporting documentation
(5) Behavior non-becoming at any "face to face" meeting of the collegia.
(6) Acting or inciting action to usurp the voted upon and appointed leadership of the collegia.
V. CONFLICT RESOLUTION PROCESSES
A. All Members should attempt to work issues out between themselves first.
B. If members in conflict cannot reach an agreement between themselves, then they may ask a member, multiple members or the entire group to mediate their issues.
C. If no agreement can be reached through the mediation process, then the matter shall be brought before the Veterani Legatus Legionis or his/her appointer who shall act as Arbitrator. The decision of the Arbitrator is final.
VI. GROUP DENARII TRANSFERS
A. The group may authorize group denarii transfers by majority vote of the voting membership, subject to the approval of the Veterani Legatus Legionis.
VII. FORMATION AND DISSOLUTION
A. The Collegium Veterani is hereby formed as a Collegium of the Roman Republic Cultural Group.
B. The Collegium Veterani may be dissolved by unanimous vote of the members.
C. In the event the Collegium Veterani is dissolved, any denarii left in the group account must be distributed to the Senate of the Roman Republic Cultural Group or another collegium as determined by majority vote of the voting members.
VII. GROUP MEETINGS
A. The Collegium Veterani may hold group meetings, either in person or electronically, as needed or required however a regular monthly meeting will be established to foster communication and to handle any regular business that may come before the Collegium Veterani.
B. Any member in good standing may call or attend a group meeting.
C. Members must be notified of all meetings at least three (3) days prior to said meeting on the message board.
D. Executive meetings will be announced to the officers of the Collegium Veterani a minimum of three days prior to the meeting via email and on the message board (as appropriate. Executive meetings will be held in a closed door session and are not open to the general membership. Attendance for non officers is by invite only. Executive meetings will typically be used for emergencies and disciplinary actions not requiring the full vote of the membership.
A. These By-Laws may be amended by majority vote of the Collegium Veterani with the exception of Section 11.A.5., which is non-amendable.
B. Thirty (30) days notice must be given to all voting members prior to the called meeting to discuss the By-Laws. A voting period shall follow immediately after the discussion meeting, following the aforementioned 7-day voting period format.